Events
0 reviewed bots in this category.
What these bots do
An event bot answers three questions: when is it happening, who is coming, and who gets reminded in time. It collects RSVPs, shows the attendee list, converts the time into each member's zone, and speaks up before things start.
Discord has shipped scheduled events for a while now. They are good enough for simple cases: one date, one voice channel, one interested button. A bot earns its place once you need recurring events, capacity limits, waiting lists, role requirements, or a reminder that actually arrives.
Features that actually matter
Per-member time zones. This is the single feature people install a bot for. A community spread across countries otherwise re-litigates every time whether 8pm meant Berlin or London. Good bots ask once and then display everyone their own time.
Recurrence. A weekly session somebody recreates by hand eventually gets forgotten. Check that recurrence is supported and what happens when one instance is cancelled.
Reminders that land. A channel reminder reaches whoever is looking. A role mention reaches more people and annoys some of them. A direct message to attendees reaches exactly the right people — and can be blocked. A bot that knows all three routes has the advantage.
Capacity and waiting lists. For tournaments, game nights and anything with limited seats, the waiting list decides whether cancellations get absorbed or seats sit empty. Check what happens when somebody withdraws an hour beforehand: a list that does not promote the next person automatically is a list somebody has to watch.
Integration with Discord events. The most pleasant bots also create their sessions as native Discord events. They then appear in the sidebar, and Discord reminds people itself.
Permissions worth checking
Send Messages, Read Message History, Add Reactions for RSVPs and Use External Emojis cover the core. Creating native events needs Manage Events. Handing attendees a role adds Manage Roles.
They do not need Manage Channels, Moderate Members or Administrator.
One permission deserves particular attention: Mention @everyone. Event bots like to request it for reminders. It is the fastest available way to make a server unpleasant. Hand out an opt-in role instead and let the bot mention that.
Where server owners go wrong
The first mistake is reminders you cannot opt out of. Announcing every session with @everyone trains members to mute the server entirely. After that you reach nobody, including for things that matter.
The second is an event without a time zone. "Saturday 8pm" is not a specification when the community spans a continent.
The third is a bot with no link to Discord's own events. Members look for sessions where Discord shows them. A date that exists only in a channel message gets missed.